Careers at Chemiseed

Chemiseed is a small Malaysian company doing a specific thing well: supplying tropical cover crop seed and soil inputs to plantations across Southeast Asia and beyond. We have been at it since 2003. The team is compact, which means what you do is visible and what you fix stays fixed.

Open roles

  • Now hiring
  • Full-time
  • On-site
  • Subang Jaya, Selangor

Office Administrator

This role keeps the company running. You will sit across administration, human resources and accounts — three areas that in a larger company would be three departments, and here are one person who knows where everything is. It suits someone organised who would rather own a whole area than hold a corner of one.

You will report to management directly and work alongside the operations and sales side of the business, which handles seed supply, export documentation and customer accounts across the region.

What you will be doing

HR and payroll

  • Maintain employee records, attendance, leave administration and personnel files.
  • Prepare payroll and coordinate statutory submissions — EPF, SOCSO, EIS and PCB.
  • Administer employee benefits, claims and HR-related documentation.
  • Keep HR records properly maintained and up to date.

Administration

  • Manage office administration, filing systems and company documentation.
  • Handle company correspondence, contracts, licences, permits and corporate records.
  • Liaise with suppliers, vendors and service providers.
  • Coordinate meetings, exhibitions and company events.
  • Monitor office supplies, office logistics and facility maintenance.
  • Prepare reports, letters and internal communications.
  • Support management with ad-hoc administrative assignments and daily operational matters.

Accounts

  • Handle Accounts Payable and Accounts Receivable.
  • Prepare quotations, purchase orders, invoices, payment vouchers, official receipts and related documentation.
  • Perform bank reconciliations and maintain petty cash records.
  • Assist in monthly account closing.
  • Monitor customer collections and supplier payments.
  • Maintain accounting records and liaise with auditors, tax agents and other relevant parties.
  • Keep accounting documentation properly maintained and organised.

What you need

  • Minimum a Diploma in Business Administration, Human Resources, Accounting, Finance or a related field. A degree is preferred.
  • At least 2 years of relevant experience in administration, HR, accounting or a similar role.
  • Working knowledge of Malaysian employment practices, payroll processes and statutory requirements.
  • Proficiency in Microsoft Office, particularly Excel and Word.
  • Strong organisational, planning and time management skills, with the ability to juggle competing priorities.
  • Close attention to detail and a high level of accuracy, with good analytical and numerical skills.
  • Clear written and verbal communication.
  • The ability to work independently with minimal supervision.
  • Discretion — you will handle payroll and confidential records.
  • Your own transport.

Nice to have

  • Familiarity with AutoCount accounting software.
  • Experience with Malaysian e-Invoicing.

Who tends to do well here

Someone who enjoys keeping things in order, takes ownership rather than waiting to be asked, and is comfortable moving between an HR question, a supplier invoice and a shipping document in the same morning. We would rather hire someone dependable and willing to learn than someone who ticks every box on paper.

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How to apply

Apply through LinkedIn, or email your CV to shaharil@chemiseed.com with “Office Administrator” in the subject line. A short note about why the role interests you helps more than a cover letter template.

  1. We read every application. Nothing is screened out automatically by software.
  2. A short call if your experience fits, to talk through what the role actually involves day to day.
  3. An interview at the office in Subang Jaya, so you can see where you would be working and meet the people you would work with.
  4. An offer, with terms discussed openly.

Working at Chemiseed

Small team, real ownership

Your work is visible. Nothing you do disappears into a process nobody can trace.

An industry that matters

Cover crops hold soil together, fix nitrogen and suppress weeds on plantations across the region.

On-site in Subang Jaya

This is an in-office role in Selangor, not remote or hybrid.

Twenty-two years in

Founded in 2003 and still independently run. Stable, not a start-up experiment.

No role that fits right now? We keep speculative applications on file, particularly for agronomy, export documentation and regional sales. Email shaharil@chemiseed.com and tell us what you do and where you want to take it.

Jawatan kosong — ringkasan

Pentadbir Pejabat (Office Administrator) — sepenuh masa, di pejabat, Subang Jaya, Selangor.

Chemiseed Sdn. Bhd., sebuah syarikat bekalan pertanian yang ditubuhkan pada tahun 2003, sedang mencari seorang Pentadbir Pejabat untuk mengendalikan tugas pentadbiran, sumber manusia dan perakaunan syarikat. Tugas termasuk penyediaan gaji dan penghantaran caruman berkanun (KWSP, PERKESO, SIP, PCB), pengurusan rekod pekerja, dokumentasi syarikat, akaun belum bayar dan belum terima, penyesuaian bank, serta sokongan kepada pihak pengurusan.

Kelayakan: minimum Diploma dalam Pentadbiran Perniagaan, Sumber Manusia, Perakaunan atau Kewangan; sekurang-kurangnya 2 tahun pengalaman berkaitan; pengetahuan mengenai amalan pekerjaan dan keperluan berkanun di Malaysia; mahir Microsoft Excel dan Word; teliti, boleh dipercayai dan mampu bekerja secara berdikari. Mempunyai pengangkutan sendiri. Kelebihan jika biasa dengan perisian AutoCount dan e-Invois.

Cara memohon: hantar resume anda ke shaharil@chemiseed.com atau mohon melalui LinkedIn.

Questions people ask

Is the Office Administrator role remote or hybrid?

Neither. It is a full-time on-site role at our office in Subang Jaya, Selangor. The work involves physical company records, documentation and day-to-day office coordination that need someone present.

How much experience do I need?

At least two years in administration, HR, accounting or a similar role. A diploma is the minimum qualification and a degree is preferred, but relevant hands-on experience with Malaysian payroll and statutory submissions carries real weight.

Do I need to know AutoCount?

It is an advantage, not a requirement. The same applies to e-Invoicing experience. If you have handled accounts on another system and are willing to learn, say so in your application.

Is this one job or three?

It is one job that spans three areas — HR and payroll, office administration, and accounts. In a company our size these sit together rather than in separate departments. If you like variety and dislike being boxed in, that is the appeal. If you want to specialise deeply in one discipline, it may not be the right fit.

What does Chemiseed do?

We supply tropical legume cover crop seed — species such as Mucuna bracteata, Pueraria javanica and Calopogonium mucunoides — along with soil conditioners and biostimulants, to oil palm, rubber and other plantation growers across Southeast Asia and export markets beyond it. The company was established in 2003 and is based in Subang Jaya, Selangor.

How long will the role stay open?

Until we find the right person. We review applications as they arrive rather than waiting for a closing date, so applying early is worth it.